administration assistant


Albany PCYC is seeking a dedicated and capable Administration Assistant to join their dynamic team on a full-time basis.

  • Iconic not-for-profit
  • Be part of changing the lives of WA youths


Admin / Secretarial / Office Support

Sub Category



Albany, WA

Work Type


Albany PCYC is seeking a dedicated and capable Administration Assistant to join their dynamic team on a full-time basis

Who are we:

Established in Western Australia in 1941, The Federation of Western Australian Police and Community Youth Centres (WA PCYC) is a not-for-profit organisation that creates opportunities for young people through the delivery of two broad youth services: development (intervention) programs and recreational activities.  We manage in excess of 50 PCYC Centres and Blue Light Units throughout metropolitan and regional Western Australia, as well as one camp facility.

Position Profile:

This positions function is to support and improve the Albany PCYC operations by ensuring all patrons receive the highest possible level of service. Additionally, the position also supports youth activities and programs by providing support to coaches and trainers where required.  This position must possess and demonstrate excellent customer service skills and enjoy working in a service-orientated role. 

The Admin Assistant is responsible for sales (merchandise, membership and activity fees), cash handling/reconciliation, centre opening/closing procedures, canteen stock control, telephone operation, program and activity bookings, staff rostering, assisting set-up/pull-down of equipment for activities, incidental cleaning and administration support.

Due to the staffing requirements of the centre opening hours, the successful applicant will be required to be flexible with shift work and be available for evenings and weekends on a rotating basis.

In this role you will be responsible for:

  • Effectively using and monitoring information, technology, records and knowledge management
  • Management of membership and activity fees
  • Effective financial management e.g. cash handling/reconciliation,
  • Management Program and Activity bookings
  • Creation, maintenance and monitoring of activity class lists and attendance figures.
  • Management of hall and equipment hire
  • Assistance with set-up and pull-down of equipment for activities
  • Management of Telephone operation
  • Other general administrative tasks e.g Data entry and filing
To be successful in this role:

  • Experience with Business Administration and Administrative record management
  • Experience supervising youth programs and/ or recreational activities, ensuring compliance with OHS regulations
  • Experience in retail management including product sales, stock management, customer service and cash handling
  • Current Senior First Aid and / or CPR certificate
  • Working knowledge of email, scheduling, spread sheets and presentation software
  • Intermediate knowledge of Microsoft Suite, e.g. Excel, PowerPoint and Word
Employee Benefits:

  • Competitive Remuneration package with Salary Packaging
  • Professional development opportunities
  • Access to discounted Corporate Health Insurance
  • Flexible working arrangements
  • Flexible leave arrangements
If you are interested in this position please apply by clicking "APPLY" below
For further information please contact the HR team on or (08) 9277 4388
Applications Close COB Monday 26th August 2019.
We are not accepting agency applications at this time.
WA PCYC reserves the right to close applications early should a suitable candidate be found prior


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